Theresa Eyssens moved that a CBTF Judge cannot judge his/her own students except for the following situations:

1. A CBTF judge who choreographed an individual or group routine may not judge the routine he/she choreographed. He/she may judge athletes in any other events.
2. Any athlete on a team or corps that a group/club director is directly coaching will be considered his/her student. If group/club director is a certified judge, he/she may not judge this athlete in any event. Any other athlete(s), although part of the group/club but not being coached by said director, is not considered his/her student and may be judged by said director.

Nancy Beachin moved that judges who are coaches* and/or group/club directors* can judge the penalty caption for corps routines that they coach or choreograph from their group/club if necessary.

*CLARIFICATION: *Refers to those who are certified Module 3 Judges.

Karen Gratton moved to adopt the following "Conflict of Interest Policy" regarding judges who coach or choreograph competitive routines:

1. In all cases, it shall be the responsibility and right of a CBTF Judge to disqualify him/herself from judging an athlete/group. The Judge must report any conflicts of interest to a competition director (or the person responsible for any judging assignments) on the CBTF Judges Contract or immediately upon reporting for a judging assignment at a competition.
2. A CBTF Judge must not judge a relative nor any student and/or group he/she is the primary coach of.
3. A CBTF Judge must not judge any routine he/she coached or choreographed.
4. A CBTF Judge must not judge any former students for a minimum period of one competition season following the termination of the coach/student relationship.
5. It is at the discretion of the Judge whether he/she chooses to judge an athlete/group that he/she coached/choreographed at an Open Camp/Clinic (ie: open to all twirlers).
6. Should a Judge coach/choreograph at a Closed Camp/Clinic (ie: one that is closed to include only members of a specific club/group/studio) that is held between the end of the Canadian Championships (ie: mid-July) through November 30th inclusive, the Judge may judge any athlete/group that he/she coached/choreographed at that Camp/Clinic during that year's upcoming competition season. Example: If the Judge coached at a closed camp held in Sept 2006, he/she may judge those athletes/groups at a competition held in March 2007.
7. If a conflict of interest is perceived to exist, a written letter may be sent to the CBTF Judges Rep who will then, in turn, along with the CBTF President and CBTF Technical Chair, review the matter and take appropriate action.

NOTE: See Judges Code of Ethics

NOTE: All entry forms must provide space to indicate an athlete's/group's Choreographer, if possible.

Karen Gratton moved that CBTF adopt the following "Conflict of Interest Policy" regarding judges who coach or choreograph competitive routines:

1. In all cases, it shall be the responsibility and right of a CBTF Judge to disqualify him/herself from judging an athlete/group. The Judge must report any conflicts of interest to a competition director (or the person responsible for the judging assignments) on the judging contract or immediately upon reporting for a judging assignment at a competition.
2. A CBTF Judge must not judge any student, relative or group he/she coaches.
3. A CBTF Judge must not judge any former students for a minimum period of one competition season following the termination of the coach-student relationship.
4. An athlete is a judge's student by nature of his/her membership in the judge's club.
5. A CBTF Judge must not judge any routine he/she choreographed (in part or full).
6. Should a CBTF Judge have a student or relative who trains with a club, he/she must not judge any member of that club in any event.
7. A CBTF Judge may judge athletes/groups he/she has taught at Open Camps & Clinics in a class environment (eg: a rolls class where several athletes participate).
8. If a CBTF Judge has an established business relationship with another coach/group/organization/club, he/she must not judge any of that coach/s/group/s/organization/s/club's athletes or groups. An established business relationship is defined as when a judge participates in the development of another coach's athletes/groups more than once within a competition season or on an annual basis of at least two years.
9. Other reasons to disqualify self from judging an athlete/group:
   • An emotional bond with athlete or with close relative of the athlete.
   • Former commitment of the strength that the judge is unable to sever.
   • Conflict situation the judge is unable to resolve or forget.
   • Anything positive or negative that will, to any degree, distract the judge from producing an unbiased placement for that athlete/group.

NOTE: See CBTF Judges' Code of Ethics

NOTE: All entry forms must provide a space to indicate an athlete's/group's Choreographer.

Karen Gratton moved to accept Proposal #8, 2008 FTM that reads:

That the wording to the CBTF Conflict of Interest Policy not be revised as suggested at the 2008 FTM.