Elan Paluck proposed that the practical demonstration portion of the CBTF Level II Coaches Course be amended to include the demonstration of two of the following: Level C Solo, Level C Medley or Level C Solo Dance Twirl. The demonstration is intended to provide routine construction feedback to the coaching candidate. This is in addition to the Silver Pin demonstration.

CLARIFICATION: Candidate may have a student/athlete demonstrate.

Tina Larson proposed that Elan Paluck strike a CBTF Coaching Certification Program Advisory Commission to address revisions to the Coaches Certification Program. Preliminary report to be presented at the 1996 FTM.

CLARIFICATION: The Commission would be responsible to gather data, ideas, suggestions, materials and information from current Coaches Course Conductors and other interested persons to assist in upgrading the three Coaches Courses now in use.

Elan Paluck proposed that CBTF re-name its coaching levels as follows:

CLARIFICATION: Any CBTF Coach who has previously become certified in the prior Levels (ie: Pre-Level 1, Level 1, or Level 2) will automatically be grandfathered into the new levels (ie: if you were Pre-Level 1 you are now Level 1).

Effective Immediately

Elan Paluck proposed that we reduce the number of course hours in Level 3 (was Level 2) to 20 hours.

Effective Immediately

Elan Paluck proposed that the Coaches Advisory Commission develop a policy on continuing education for coaches.

Effective Immediately

Elan Paluck proposed that CBTF Level 3 Certification be the minimum requirement for coaches who wish to enter athletes competing at the National level.

Effective: Jan 1, 2006

Elan Paluck proposed that the Coaching Advisory Commission revise the CBTF Level 1 course so that participants have the option of completing it as a home study program.

Effective Immediately

Sylvia Kernohan proposed that we accept the revised Coaching Certification Record Sheet and insert it into the Level 1 Coaches Manual.

Effective: Jan 1/98
(Note: Board removed the words "print it on coloured paper")

Karen Gratton moved that sections of the CBTF Code of Conduct/Code of Ethics pertaining to coaches and judges be inserted into current Coaches and Judges manuals.

DIRECTIVE: Karen Gratton to prepare this and send to CBTF Manuals Co-Ordinator for insertion and a copy sent to each Coaches and Judges Course Conductor as soon as possible.

Effective Immediately

Michelle Potter moved that the Process to approve CBTF Technical Manuals, Role Model Tapes and Technical Courses be as follows:

Re: New Manuals/Tapes/Courses
That a Commission consisting of knowledgeable members be appointed by the Technical Committee/Board of Directors to develop new Manual/Tapes/Courses.

1. This Commission will submit copies of the new Manual/Tape/ Course to the Technical Committee for their review and approval prior to a Technical Meeting.
2. If there are any Technical Committee concerns, they will be addressed at meetings and referred back to the head of the Commission until such time as the Technical Committee chooses to accept it "as presented" or "with revisions". A Technical Proposal to accept the Manual/Tape/Course will then be sent to the Board for ratification.
   CLARIFICATION: It is assumed that the Commission will present a Manual/Tape/Course that has been thoroughly researched and prepared. The Technical Committee is reviewing in order to indicate support for the work done by the Commission.
3. The Commission and the Technical Committee shall be aware of appropriate and reasonable time frames for completion of the project, corresponding materials and information and Effective Dates. All supporting programs shall be in place prior to final Technical Committee approval and Board ratification.
4. The entire draft of the new Manual/Tape/Course shall be reviewed no less than thirty (30) days prior to being presented to the Board for ratification, by the following persons for their final approval:
   - Each Commission member
   - CBTF Technical Committee
   - CBTF Executive members
5. In the case of a New course or manual, sections pertaining to CBTF Policy, administration or financial aspects shall also be reviewed and approved by the following persons, no less than thirty (30) days prior to being presented to the Board for ratification:
   - CBTF Board members
6. The Manual/Tape/Course shall be considered UNOFFICIAL until such time as it receives ratification by the Board.

Re: Updates to Manuals/Tapes/Courses

1. These will not require Board ratification if the change(s) in the Manual/Tape/Course is a ratified Board motion. Updates can be completed without approval/ratification of the entire Manual/ Tape/Course again.
2. All written Board motions must indicate which Manual/Tape Course the update/change is to be inserted into and the Effective Date.

Karen Gratton moved that, in order for an athlete/group to compete, the coach must hold a minimum certification of New Level 1 and have taken NCCP 1.

CLARIFICATION: Upon completion of the New Level 2 course, Level 2 will be the requirement to have athletes/groups in competition. A "grace period" will be determined by the CBTF when the Level 2 course is ratified to ensure sufficient time for everyone to complete the Level 2 requirements.

Karen Gratton moved that the following is now in effect regarding Coaches Levels:

1. A Level 1 Coach who has not obtained NCCP Certification is a "Coach in Training".
2. A former Level 1 Coach is now a Level 2 Coach who must have a minimum of NCCP 1 to be certified as such.
3. A former Level 2 Coach is now a Level 3 Coach who must have a minimum of NCCP 2 to be certified as such.

CLARIFICATION: This will be reviewed when the new Level 2 course Is completed and ratified.

Dana Peteleski proposed that the new Level One Manual and Course be accepted.

Effective: Sept 1, 2000

Myra Kirk moved that the exam fee for the CBTF Level 1 Coaches Course be $5.00 per exam ($5.00 Pre-entrance Exam and $5.00 for the Practical Exam).

Effective Immediately

Betty Davis moved that if a Coaches Course, Judges Course or SDP Adjudicators Course is offered and it is not able to run due to financial reasons, the Provincial Chairperson should contact the CBTF Treasurer to seek financial assistance from CBTF before canceling the course. The CBTF Treasurer would review the request and a decision would be made in conjunction with the CBTF Executive.

DIRECTIVE: Monies should be set aside in the 2003-2004 budget for this purpose.

Effective Immediately

Karen Gratton moved that Proposal #36, 2004 FTM be accepted as amended:

That, as a pre-requisite to being certified as a Level One Coach, an applicant must have their Yellow, Orange, Red and Maroon Badges.

Effective Jan 1/05

Karen Gratton moved that Proposal #2, Nov 2004 Technical Committee Conference Call Meeting be accepted as follows:

That only applicants of CBTF Coaching and Judging Courses who are the minimum age or older within a year of the date of the course will be permitted to participate in the said course. However, applicants who are younger than the minimum age (but who will be turning the minimum age within a year of the course) must provide a letter of recommendation to the National Representative with a copy to the Course Conductor and Course Coordinator from an L2 Certified Coach or a recognized Club Director before being permitted to take the course.

Karen Gratton moved that Proposal #3, 2005 STM be accepted as follows:

That, when a CBTF Coach has both CBTF Level 1 Coaches and NCCP Part A (or the former NCCP 1), he/she is certified to coach recreational athletes. Level 2 Coaches who have NCCP Part B (or the former NCCP 2) can coach all events and levels.

CLARIFICATION: When the CBTF Level 3 Coaches course is complete, this will be reviewed.

Effective January 1, 2007

Karen Gratton moved that Proposal #13, 2005 STM be accepted as follows:

That course conductors be required to audit (ie: active participation and observation) a course prior to teaching it. If they are unable to attend the course they MUST complete the Home Study Program for that course. If a video of the actual course is available and the CC cannot attend the course, he/she must also view the video.

(Further to the above - the Board of Directors determined that when there is a major revision to an existing course, the certified Course Conductors for the old version of the course must also audit the revised course prior to being recognized as a CC for that course.)

Karen Gratton moved that Proposal #14, 2005 STM be accepted as follows with the noted amendments:

That, if extenuating circumstances arise that prevent a Course Conductor applicant from auditing 100% of a course, the Course Conductor who ran the course, in consultation with the National Rep and the National Technical Chair, shall determine if the applicant has completed the certification requirements.

Karen Gratton moved that Proposal #3 of the 2007 Summer Technical Meeting be accepted as follows:

That all judges' and coaches' course conductor will now submit the results of courses via email to their respective national judges' and coaches' reps.

CLARIFICATION: It is not necessary to send triplicate assessment forms to the National Reps.

Effective Immediately

Karen Gratton moved that Proposal #4 of the 2007 Summer Technical Meeting be accepted as follows:

That coaches who obtain their NCCP certification shall now submit their NCCP #, and date and location of course to their national rep via email with cc to respective provincial rep and provincial head. The NCCP # will be verified by the National Rep.

Effective Immediately

Karen Gratton moved that Proposal #5 of the 2007 Summer Technical Meeting be accepted as follows:

That the cost of manuals for all CBTF courses be included in the cost of the course. Once a participant has registered for a course the course coordinator will send a list to the CBTF Manuals Coordinator. He/she will then email the main in PDF format or send manuals via mail. The Manuals Coordinator will then invoice the province for payment.

Effective Immediately

Karen Gratton moved to pay Ashley Thompson the following amounts to translate course examinations into French:

• L2 Coaches Course Exam - $500.00
• L1 Coaches Course Exam - $125.00

Ms. Thompson is to provide CBTF Treasurer with an invoice for these services upon completion.

Karen Gratton moved that Proposal #10 of the 2008 Winter Technical Meeting be accepted as follows:

That course participants who take courses from their Course Conductor parent shall have their exams marked by another Course Conductor (of the same course).

Effective Immediately

Karen Gratton moved that participants who have not taken the NCCP Part A course (and are therefore not fully certified as Level 1 Coaches) be permitted to take the L2/M1 course on September 5-7, 2008 in Edmonton, AB. These participants must take their NCCP Part A course by February 1, 2009 and provide proof of attendance* to their provincial coaches and judges reps in order to receive full Level One Certification.

CLARIFICATION: It is suggested that, due to the possible delay to receive an official NCCP Certificate, card or letter of participation, all participants must ask their NCCP Part A Course Conductor to sign a letter verifying their attendance at the conclusion of the course and that this letter be forwarded immediately to their Prov Coaches and Judges Reps within two weeks of taking the course.

CLARIFICATION: All participants in the L2/M1 course must understand that they must also take their NCCP Part B course before being fully certified as L2 Coaches and M1 Judges.

Karen Gratton moved that the following expenses to send Wendy Cruickshank to Grande Prairie, AB to work with Tina Larson on the L3/M2/3/4 Course on Oct 3-5, 2008 be approved as follows:

• Air travel - approx $350
• Mileage (Red Deer-Calgary airport return) - 300 km @ .40 = $120
• Airport Parking- approx $40
• Meals - approx $50 Approximate
• Total: $560.00

CLARIFICATION: Funds to pay for these expenses shall be taken from the coaches and judges budgets and any additional amounts shall be taken from the Worlds 2007

Karen Gratton moves that the following funding be taken from the Worlds 2007 account, coaches & officials allotment, to continue the completion of the L3/M2/M3 course by Wendy Cruickshank and Tina Larson:

January 23/25, 2009 Meeting

• Red Deer,AB Flight - T Larson (Grande Prairie to Edmonton) - approx $210
• Mileage - W Cruickshank (Edmonton to Red Deer return) 300 km @ .40 = $120
• Meals - $50
• Total: approximately $380

February 5-8, 2009 - Leduc, AB

• Hotel - 1 room for 1 night = approx $100
• Meals - Thursday and Friday = approx $90
• Total: approximately $190

Approximate total for both meetings: $570.00

Karen Gratton moved that all coaching and judging course manuals be only available through the Manuals Coordinator. The manuals can either be emailed or by having a CD or hard copy mailed. The cost of an emailed or a CD copy will be half the price of a hard copy manual.

CLARIFICATION: as some of these manuals are very large, the purchaser's computer must be able to handle the size before it will be sent via email.

CLARIFICATION: any DVD's required for the particular course (eg: CBTF role model DVD is required for the M2/M3 courses) must be purchased through the CBTF Media Coordinator.

CLARIFICATION: payments for all hard copies, CD's and DVD's must be made prior to these being sent. Cash, cheques or Paypal (through the CBTF Store) are acceptable forms of payment.

CLARIFICATION: HANDLING fees will be determined by the Manuals Coordinator and adjusted accordingly from time based on current Canada Post rates.

Effective Date: July 10, 2010

Karen Gratton moved that Course Conductors shall receive free CD copies of the course manuals and course conductor handbooks as well as copies of any DVDs they require for the courses they teach.

Effective Date: July 10, 2010

Karen Gratton moved that the cost of the hard copy of the L2/M1 course manual be increased to $50 plus shipping. The pre-events booklet and pre-events DVD will be included in this price. The electronic version would be $25 including shipping.

CLARIFICATION: the Manuals Coordinator shall be provided with a small number of the pre-event DVDs by the Media Coordinator so that they are included when a purchaser orders the L2/M1 manual.

Effective Date: July 10, 2010

Elan Paluck moved to accept Proposal 14 from the 2010 FTM as follows:

That the all pre-requisites required for the CBTF judges and coaches (eg: NCCP certification, practice judging hours, etc) be sent directly to the National Judges/Coaches Rep so that the databases can be updated and, once all pre-requisites are satisfied, certification be verified with a letter from the National Rep with a copy to the Provincial Rep. The National Rep will advise the CBTF Data Coordinator to issue a Certificate to the new coach/judge for the level/module completed.

Elan Paluck moved that the revisions to the CBTF Level One Coaches' Course be accepted as presented with the following enhancements:

• Revised pre-test
• Difference in the weighting of the components of the course
• Minimum age increase to 16
• No NCCP requirement
• No badge requirement
• Removal of the 2-baton section

Elan Paluck moved to appoint the following people as Level 1 Course Conductors for the revised Level One Coaches Course:

Sandi Watt, Maureen Johnson, Kim Genton