Karen Thompson moved that the National Executive members have their economy airfare or mileage paid for to attend two (2) mandatory meetings (AGM and fall meetings) as per the Constitution and upon availability of funds.

Effective June 30, 1983.

That the Coaches Rep and the Judges Rep have their economy airfare or mileage paid for to attend the AGM, upon availability of funds.

Effective June 30, 1983

Sally Ford moved that CBTF cover the accommodation costs for the CBTF Judges during Team Trials (4 nights), who are not otherwise covered by CBTF funding.

Effective July 1, 1991.

Klaus Bower moved that the following be accepted:

A. Executive Meetings (two per year)
CBTF will be responsible for the expenses of the President, Past President, First Vice-President, Second Vice-President, Secretary, Treasurer, and Technical Chairperson when required to attend CBTF Executive Meetings as specified in the CBTF By-laws. These expenses will include economy public transportation (air, bus, train, limousine) or car mileage at $.20 per km, shared accommodation, and $35.00 per diem maximum. Receipts must be provided for all expenses claimed except per diem and mileage compensation. No other expenses will be allowed. In the event that funds are not available, the Executive will determine where cutbacks should be made. Exceptional circumstances will be dealt with on a situational basis.

B. Technical Committee Meetings (two per year)
CBTF will be responsible for the expenses of the Technical Chairperson, Past Technical Chairperson, Judges Rep, Coaches Rep, Athletes Rep, Group Rep, Sanction Officer and Badge Officer when required to attend CBTF technical meetings as specified in the CBTF By-laws. These expenses will include economy public transportation (air, bus, train, limousine) or car mileage at $.20 per km, shared accommodation, and $35.00 per diem maximum. Receipts must be provided for all expenses claimed except per diem and mileage compensation. No other expenses will be allowed. In the event that funds are not available. the Executive will determine where cutbacks should be made. Exceptional circumstances will be dealt with on a situational basis.

C. Board of Directors Meetings (two per year) and Annual General Meeting (one per year)
CBTF will be responsible for the expenses of the President, Past-President, First Vice-President, Second Vice-President, Secretary, Treasurer, Technical Chairperson, Judges Rep, Coaches Rep and Athletes Rep when required to attend Board of Director or Annual General meetings as specified in the CBTT By-laws. These expenses will include economy public transportation (air, bus, train, limousine) or car mileage at $.20 per km, shared accommodation, and $35.00 per diem maximum. Receipts must be provided for all expenses claimed except per diem and mileage compensation. No other expenses will be allowed. In the event that funds are not available, the Executive will determine where cutbacks should be made.

Sylvia Day moved that the CBTF revise its mileage rate for travel to meetings to be $.05 per kilometer plus receipts for gasoline.

Effective September 1, 1993

Sharon Donald moved that the CBTF pay mileage at the rate of $.10 per km as per current CBTF policy.

Effective Immediately

Karen Gratton moved that all expenses incurred by the CBTF Judges Rep, CBTF Coaches Rep, CBTF Sanction Officer, CBTF Past Technical Chairperson, CBTF Group Rep, CBTF Badge Officer and any appointed technical reps for other technical committee requirements be reviewed and approved by the CBTF Technical Chairperson prior to being submitted to the CBTF Treasurer. It is noted that CBTF purchase orders are required for all single expenses over $100.00.

Effective Immediately

Theresa Eyssens moved that any Team Trial Entry Coordinator's expenses be forwarded to and paid for by that year's Canadian Team Trials host province.

Effective Immediately

Karen Gratton moved that no long distance phone calls in excess of fifteen (15) minutes duration will be paid for by CBTF.

Effective Immediately

INTENT: However, all outstanding phone bills to this date will be paid.

Karen Gratton moved that the new CBTF Meeting Expense Policy be accepted as amended and this Policy to be inserted in the CBTF Policy Manual. It reads:

CBTF MEETING EXPENSE POLICY

Meeting Room
- Maximum of $100.00 per day, only if hotel will not provide a free meeting room with room bookings and no other hotel can be booked.

Travel
- Airfare, mileage to and from airport ($.25/km) and parking are paid expenses. Taxi Service to and from meeting site, limousine/bus service to and from airport.
- All meetings will be held in the city that will minimize travel and accommodation costs (exception: those held during Canadian Championships).

Meals
- Meals paid with receipts to a maximum of $35.00 per day plus tax.
- During meetings, maximum of $2.00 per person per day with regards to coffee, tea, light snacks, etc. expenses.

Accommodation
- Cost will vary with city and time of year.
- All members to stay at same hotel to maximize discounts.
- Must be at least 100 km away from home to have accommodation paid by CBTF. Extenuating circumstances will be considered (weather conditions, lateness of meeting).

Karen Gratton moved that the Canadian Team Trial Judges Set Fee be increased as follows:

$50 each Junior/Senior Compulsories
$25.00 each Junior/Senior Men
$75.00 each Junior/Senior Pair
$125.00 each Junior/Senior Women
$100.00 Teams

Fee includes attendance at all meetings and critiques. If meals are not provided judges would receive a $35.00 maximum per diem (ie: $10 Breakfast; $10 Lunch; $15 Dinner). Receipts must be provided. The event host would pay airfare/transportation and accommodation costs. To be reviewed on an annual basis.

INTENT: These are maximum figures. It is not the intent to pay the full amount if, for example, there is only one male athlete in a division.

Effective January 1, 1999

Carolyn Foster moved that the CBTF Per Diem Rate be increased to $35.00 per day plus taxes.

CLARIFICATION #1: The breakdown would be: Breakfast - $10; Lunch - $10; Dinner - $15.00

CLARIFICATION #2: No tips or alcoholic beverages will be subsidized

Betty Davis moved that CBTF establish a policy whereby members will only be paid if they are required to travel more than 100 km per round trip.

Effective Immediately

Lynne Opperman moved that the CBTF Judges at Canadians be paid their judging fees at the completion of their judging assignment. The miscellaneous fees (for example: taxis, meals, etc.) to be tallied and checked by the CBTF Treasurer and then a cheque will be mailed out to the judges. Under no circumstances will monies be paid out unless receipts have been handed into the CBTF Treasurer.

Effective July 13, 2002

Betty Davis moved that judges at Canadian Team Trials and the Open Competition will be paid their judging fees and all miscellaneous expenses (eg: taxis, meals, etc) as soon after these competitions are complete. Judges at the Canadian Championships will be paid their judging fees and all miscellaneous expenses (eg: taxis, meals, etc) within 7 days from the completion of the competition.

INTENT: It is assumed that the competition will run 1. Team Trials; 2. Open; 3. Championships. Should the order change the payment plan order will change.

Effective Immediately

Karen Gratton moved to increase the CBTF Mileage Rate to $0.25 per kilometer, retroactive to May 18, 2006.

DIRECTIVE: Amend the CBTF Meeting Policy

Karen Gratton moved to accept the revisions, clarifications and amendments regarding the payment of expenses for the following:

1. Executive Meetings
2. Board of Directors and Annual General Meetings
3. Technical Committee Meetings
4. Judges
5. Volunteer Committee

This will be referred to as the CBTF Expense Policy.

DIRECTIVE: To be included in the CBTF Policy Manual

Karen Gratton moved that the kilometer rate be increased from 25 cents to 40 cents.

Effective September 1, 2008

Karen Gratton moved that the following expenses to send Wendy Cruickshank to Grande Prairie, AB to work with Tina Larson on the L3/M2/3/4 Course on Oct 3-5, 2008 be approved as follows:

Air travel - approx $350
Mileage (Red Deer-Calgary airport return) - 300 km @ .40 = $120
Airport Parking- approx $40
Meals - approx $50
Approximate Total: $560.00

CLARIFICATION: Funds to pay for these expenses shall be taken from the coaches and judges budgets and any additional amounts shall be taken from the Worlds 2007

Karen Gratton moves that the following funding be taken from the Worlds 2007 account, coaches & officials allotment, to continue the completion of the L3/M2/M3 course by Wendy Cruickshank and Tina Larson:

January 23/25, 2009 Meeting - Red Deer,AB
Flight - T Larson (Grande Prairie to Edmonton) - approx $210
Mileage - W Cruickshank (Edmonton to Red Deer return) 300 km @ .40 = $120
Meals - $50 Total: approximately $380

February 5-8, 2009 - Leduc, AB
Hotel - 1 room for 1 night = approx $100
Meals - Thursday and Friday = approx $90
Total: approximately $190

Approximate total for both meetings: $570.00