That, as of January 1, 1984, Twirl Canada Judges will be required to wear the following while judging at Twirl Canada sanctioned contests:

WOMEN: red blazer, white blouse, grey skirt/pants, red, white or black shoes
MEN: red blazer, white shirt, tie, grey pants, grey or black shoes

Debbie Nikolai moved that the registration fee for judges be $20.00 if the registration is received by October 1. The registration fee for judges who register after October 1 is $40.00. Judges who have never been registered will pay the $20.00 fee, regardless of timing.

(Note: refers to Judges Association fee)

Betty Infilise moved that clarifications of Judges’ Uniform and disciplinary action for non-compliance as effective January 1, 1989 be ratified.

Effective January 1, 1990

Pat Stevenson moved that the procedure for carrying out judges violation of the dress code is:

At the contest, when the Contest Director, Chief Judge (other judge if the Chief Judge is in violation) and Judges Rep witness violation, the judge be approached. The “fine” is then deducted from the judge’s fee based on established non-compliance regulations. The contest director is then responsible for notifying, in writing, the CBTF Technical Chairperson, CBTF President, CBTF Judges Rep as well as sending a copy of the letter and cheque for the appropriate amount to the CBTF Treasurer.

Betty Infilise moved that we recommend to the BOD that we pay the full airfare for Pat Stevenson (Edmonton), that we pay ½ airfare for Theresa Eyssens (BC) and that we pay mileage for other team trial judges.

(Note: this applied to 1992 only)

Debbie Nikolai moved that expenses and honourarium be paid to Canadian Team Trial Judges as per the attached schedule effective 1992:

Expenses Honourarium Judge compulsory hotel-1 night $ 30.00 moves only

• All hotel costs are based on double occupancy.
• The total number of hotel nights paid will not exceed four.
• Meals supplied will be deducted from per diem.
• When a judge is present at the event because they are also prov. head or tech rep, the travel expense will be shared by CBTF and the province responsible (1/2 airfare or mileage). CBTF will be responsible for the other expenses as outlined above.
• If judging compulsories or team only, airfare is not paid.

Jennnifer Meron moved that we accept the proposed Rating Guide for Groups. That judges be directed as follows:

Any caption score below “good” for a junior or senior group, or below “average” for a primary or juvenile group be cause for the judge to consider giving the group a Protected First. (Note: refers to level C groups). That the Rating Guide be distributed to all group judges and be included in the Module 4 and 5 Officials Certification Course.

Brenda Cooper moved that all CBTF certified/registered judges be paid at a minimum rate of $11.00 per hour.

Effective August 1, 1993

Brenda Cooper moved that all CBTF certified/registered judge be paid an overtime rate of 1 ½ times the regular rate ($11.00/hr minimum) after eight (8) hours.

Effective August 1, 1993

Brenda Cooper moved that a CBTF Certified Judge who decides not to judge, must register with the CBTF Judges’ Association as a Non-Active Judge if they plan on returning at any point in time in the future to judge.

INTENT: To keep them updated to some degree.

Theresa Eyssens moved that a CBTF judge cannot judge his/her own students except for the following situations:

• A CBTF judge who choreographed an individual or group routine may not judge the routine he/she choreographed. He/she may judge athletes in any other events.
• Any athlete on a team or corps that a group/club director is directly coaching will be considered his/her students. If group/club director is a certified judge, he/she may not judge this athlete in any event. Any other athlete(s) although part of the group/club but not being coached by said director is not considered his/her student and may be judged by said director.

Loranne Meek moved that we set the criteria for the WBTF Handbook/ Directory for the interested CBTF judges as follows:

• Must have passed the CBTF Module 3(5) Judges Course
• Currently registered CBTF Judge
• Must be a member in good standing with CBTF

Effective Immediately

That all overtime rates for CBTF judges be removed. An exception may be made if a competition runs for more than ten (10) hours on a given day and the judge and competition director have agreed on additional fees at the time of signing the contract.

Effective Immediately

Karen Gratton moved that Myra Kirk, 1995 Canadian Competition Director, has permission to hire Theresa Eyssens, CBTF Technical Chairperson, to judge at the 1995 Canadian Team Trials and Championships.

INTENT: To use her sparingly where absolutely necessary.

Sharon Donald moved that Badge Adjudicators are not required to be members of the CBTF Judges Association.

Effective October 31/95

Theresa Eyssens moved that the CBTF Judges’ Association Pin as designed by Ron Kopas, CBTF Judges Rep, be produced and distributed at no additional cost to all currently registered judges and any newly registered judges.

INTENT: If the first pin is lost, the judge must pay for any additional replacement pins.

Jennifer Meron moved that we accept 1995 Summer Group Commission Meeting Recommendation #14 as amended which reads:

For a one year trial period, all judges critique tapes for group events be addressed to the coaches.

Effective January 1, 1996

Deardra Leslie moved that, for one year only (95-96), provinces be allowed to hire Module 5(3) Judges to judge corps events even if the judges have individual students participating in those corps events only if necessary. This is due to the fact that there is a small number of certified Module 4 & 5(3) judges at this time. This would only be permitted for local open competitions.

** AS PER 1996 FTM (PROPOSAL #7) RATIFIED AT 1996 FBM (MOTION #9): Time frame to be extended to include the 1996-97 competition season & that this be reviewed annually at the CBTF Summer Technical Meeting.

Nancy Beachin moved that judges who are coaches* and/or group/club directors* can judge the penalty caption for corps routines that they coach or choreograph from their group/club if necessary.

Effective Immediately

CLARIFICATION: *Refers to those who are certifed Module 5(3) Judges

Deardra Leslie moved that Motion #34 of the ’95 FTM be amended to read:

That revisions to the current CBTF Judges’ Uniform will be:

1. Walking Shorts – knee length
2. Skirts – knee length to mid calf
3. Hose or Tights – black, skintone or grey
4. Ties/Scarves – grey, black, red or a combination of the three

It is important that a professional and immaculate appearance be maintained.

Effective January 1, 1996

Elva Taylor moved that Badge Adjudicators should not be given CBTF Judges Pin unless they are also certified CBTF Judges.

Effective October 31, 1995

Karen Gratton moved that the procedure for CBTF Judges and Badge Adjudicators (B.A.) to register annually with the CBTF Judges Association be as follows:

1. Indicate on their provincial membership forms that they wish to belong to the Judges Assoc. and include their Assoc. annual fee, along with their Type 05 (Judges) or Type 06 (Adjudicator) CBTF registration fee.
2. Provincial Membership Chair then submits a Master List of the Judges and B.A. who have paid their Judges Assoc. fee to the CBTF Judges Rep with a copy to the CBTF Treasurer along with other CBTF membership fees.
3. CBTF Judges Rep then issues Information Update Forms, as necessary, for National Judges Assoc. records to the judges/adjudicators who have registered.

Brenda Hall proposed that the Competition Manual (Page 5-6) be revised to read:

The minimum number of judges per division that are required for Individual and Duet Winner/Championship events are as follows:

1. City or Region within a province - 1 judge
2. Provincials - 2 judges for all rounds
3. Nationals - 2 judges for Preliminary and Semi-Finals; 3 judges for Finals

Ron Kopas proposed that we form a Judges’ Commission to meet each year at Nationals to focus on the development of Judges’ Programs. This Commission would include all Provincial Judges’ Reps and all certified Judges Course Conductors. This meeting would be chaired by the CBTF Judges Rep.

Effective Immediately

Ron Kopas proposed that white lightweight sweaters with no lace, buttons, collars, zippers or other such trim be accepted as part of the Judges Official Uniform. Sleeveless, short or long sleeves are acceptable. Neck Line (crew-neck, V-neck, turtleneck) must be appropriate to the jacket style.

Effective Immediately

Loranne Meek proposed that the following set fees be established for Canadian Team Trial Judges:

CLARIFICATION: This fee includes attendance at all meetings and critiques.

Judges would receive a $25.00/day per diem ($6.00 Breakfast; $7.00 Lunch; $12 Dinner). Full airfare/transportation, accommodation costs would be paid by the host province. To be reviewed on an annual basis.

Effective January 1, 1997

Ron Kopas proposed that present Module 3 Judges must attend the compulsory portion of the WBTF Masters/M3 Exam to judge Provincial and National Team Trials beginning in the 1998 season.

Masters Course Conductors will give feedback to the participant on areas of concern. The Compulsory practical portion must be taken but not marked. Current Masters Judges may be used to conduct the updating seminars for compulsories only.

Effective Immediately

Tina Larson proposed that we accept the following Judges’ Contract procedure:

1. Competition Director will complete the Contract, sign it and send it to the Judge.
2. Judge fills in appropriate information and signs the document. If any revisions from the Contract are required from the Judge, these revisions are made and initialled by the Judge.
3. The Competition Director receives the Contract and reviews the information. Any revisions that are accepted by the Competition Director must be initialled.
4. If any revisions are required to the Contract after this time, both parties must initial changes.

Karen Gratton moved that:

1. The CBTF Judges Directory shall be distributed to the following: CBTF President, CBTF Technical Chair, CBTF Sanction Officer, Provincial Judges Reps, Provincial Technical Chairs.
2. The CBTF Judges Update shall be distributed to the following: CBTF Executive Members and all registered Judges Association Judges and Badge Adjudicators.

Effective Immediately

Elva Taylor moved that we send a Judges Directory to the Provincial Sanction Officers as well as the Manual Coordinator for CBTF.

Effective Immediately

Karen Gratton moved that the Canadian Team Trial Judges Set Fee be increased as follows:

• $50.00 each Junior/Senior Compulsories
• $25.00 each Junior/Senior Men
• $75.00 each Junior/Senior Pair
• $125.00 each Junior/Senior Women
• $100.00 Teams

Fee includes attendance at all meetings and critiques, If meals are not provided, judges would receive a $35.00 maximum per diem (ie: $10.00 breakfast; $10.00 lunch; $15.00 dinner). Receipts must be provided. The event host would pay airfare/transportation and accommodation costs. To be reviewed on an annual basis.

INTENT: These are maximum figures. It was not the intent to pay the full amount if, for example, there was only one male athlete in a division.

Effective January 1, 1999

Myra Kirk moved that the Official CBTF Judges Contract be revised to include the following statement:

The Competition Director reserves the right to amend judging assignments as the need arises.

Betty Davis moved that in the CBTF Policy Manual under Judges, Page 6, add:

Judges who fail to honour a signed contract without acceptable notification may be subject to a penalty.

Also, add under “Penalties for Violations”:

Monetary Fines as deemed necessary by the Competition Director. The Record of Violation must be filled out.

Sylvia Kernohan proposed that when an athlete is in a Winner Event being judged by two or more judges, the minimum score or better must be received from at least one judge in order to advance. (Note: Preliminary and Semi-final rounds do not count for advancement)

Effective Immediately

Sylvia Kernohan proposed that, pending completion of the M1B Judges Module, the following certified judges will be qualified to judge M1B Events:

1. M1 Judges who are also M2 Judges
2. M1A Judges who are also M2 Judges
3. M2 Judges

Effective Immediately

Rita Eggett moved that Ron Kopas (former CBTF Judges Rep) ship all CBTF materials and records to Tina Larson (current CBTF Judges Rep) as soon as possible using reasonable cost methods to be billed to CBTF.

DIRECTIVE: Ron to coordinate costs with Betty Davis, CBTF Treasurer.

Lynne Opperman moved that the CBTF Judges at Canadians be paid their judging fees at the completion of their judging assignment. The miscellaneous fees (for example: taxis, meals, etc) to be tallied and checked by the CBTF Treasurer and then the cheque will be mailed out to the judges. Under no circumstances will monies be paid out unless receipts have been handed into the CBTF Treasurer.

Effective July 13, 2002

Karen Gratton moved that the only competitions that will be sanctioned during the period May 1-31st (including weekends that include those dates) will be Type “A” competitions (ie: Provincial Team Trials and Championships) and Type “C” competitions ( ie: closed, studio, “fun” events).

CLARIFICATION #1: M3, 4 and 5 Judges will only be available to judge Type “A” competitions during this “blackout” period.

CLARIFICATION #2: The CBTF Sanction Officer will have the authority to award sanction permits to Type “B” competition requests IF a date during this “blackout” period is open and available.

CLARIFICATION #3: Exception - Type B” Open Competition held in conjunction with Provincials.

Betty Davis moved that judges at Canadian Team Trials and the Open Competition will be paid their judging fees and all miscellaneous expenses (eg: taxis, meals, etc) as soon after these competitions are complete. Judges at the Canadian Championships will be paid their judging fees and all miscellaneous expenses (eg: taxis, meals, etc) within 7 days from the completion of the competition.

Effective Immediately

Karen Gratton moved that Proposal #14, 2004 FTM (Recommendation #8, L2/M1 Course Workshop, Sept 2003) be accepted as follows:

That the judging process of lowering to the next grade in Basic March and Forward Motion when as athlete is out of step be abolished. Out of step shall be considered as to the overall effect it has on the performance and scored accordingly in the Timing/Rhythm captions of the critique forms.

Karen Gratton moved to accept the following Policy regarding Judges who coach or choreograph competition routines:

1. A judge must not judge any student and/or group he/she is the primary coach of.
2. A judge must not judge any routine he/she coached or choreographed.
3. It is at the discretion of the judge whether he/she chooses to judge an athlete/group that he/she coached/choreographed at an Open Camp/Clinic (ie: open to all twirlers).
4. A judge must not judge any athlete/group that he/she coached/choreographed at a Closed Camp/Clinic (ie: closed to include only members of a specifc club/group/studio).

Note: See Judges Code of Ethics

All entry forms must provide space to indicate an athlete’s/group’s Choreographer, if possible.

CLARIFICATION
Definition of “Coach” – a person who works with an athlete/group.
Definition of “Choreographer – a person who designs a routine in part or full.

Karen Gratton moved that Proposal #2, 2005 STM be accepted as follows:

That CBTF adopt the following “Judges Professional Image Policy”: The panel of judges at each local, provincial and national competition shall present a professional image from the time they leave the judges meeting room until they return. AT the judging table there should be an absolute minimum amount of conversation amongst the judges, thereby allowing judges to maintain their focus and integrity as competent competition personnel. A minimum amount of discussion may occur between the judges with clerks, competition directors and/or head judge as necessary.

Karen Gratton moved that the following statement be added to the World Judge Selection Process:

World Judges must have judged at the Canadian Team Trials in the year they are scheduled to judge at Worlds.

CLARIFICATION: Extenuating circumstances will be considered by the CBTF Executive.

Karen Gratton moved that CBTF adopt the following “Conflict of Interest Policy” regarding judges who coach or choreograph competitive routines:

1. In all cases, it shall be the responsibility and right of a CBTF Judge to disqualify him/herself from judging an athlete/group. The Judge must report any conflicts of interest to the competition director (or person responsible for judging assignments) on the judging contract or immediately upon reporting for a judging assignment at a competition.
2. A CBTF Judge must not judge any student, relative or group he/she coaches.
3. A CBTF Judge must not judge any former students for a minimum period of one competitive season following the termination of the coach/student relationship.
4. An athlete is a judge’s student by nature of his/her membership in the judge’s club.
5. A CBTF Judge must not judge any routine he/she choreographed (in part or full).
6. Should a CBTF Judge have a student or relative who trains with a club, he/she must not judge any member of that club in any event.
7. A CBTF Judge may judge those athletes/groups he/she has taught at Open Camps & Clinics in a class environment (eg: a rolls class where several athletes participate).
8. If a CBTF Judge has an established business relationship with another coach/group/organization/club, he/she must not judge any of that coach’s/group’s/organization’s/club’s athletes or groups. An established business relationship is defined as when a judge participates in the development of another coach’s athletes/groups more than once within a competition season or on an annual basis of at least two years.
9. Other reasons to disqualify self from judging an athlete/group:
   • An emotional bond with athlete or with close relative of the athlete.
   • Former commitment of the strength that the judge is unable to sever.
   • Conflict situation the judge is unable to resolve or forget.
   • Anything positive or negative that will, to any degree, distract the judge from producing an unbiased placement for that athlete/group.

NOTE: See CBTF Judges Code of Ethics

NOTE: All entry forms must provide a space to indicate an athlete’s/group’s Choreographer.

Karen Gratton moved that Proposal #4, 2006 STM be accepted as amended:

That the Judges’ Contract be amended to reflect that the judge has read and is aware of the CBTF Code of Ethics/Conduct and the CBTF Judges’ Professional Image Policy and will abide by these accordingly.

Lucinda McMaster moved that black Capri dress pants and dress sandals be added to the Judges’ Uniform Policy. Hose or Tights are optional. The following statement will be added to the Policy:

Judges are expected to dress and appear professional at all times.

Karen Gratton moved that the CBTF Sanction Officier be directed to NOT SANCTION any Type B (Open) Competitions on dates that have been officially designated for Type A Provincial Team Trials and Championships.

Clarification: The CBTF Technical Chair shall have the authority to permit an Open Type B Competition to be sanctioned if all the judges have been hired and contracted for the provincials on that particular date. (Exception: those Type B competitions that are held in conjunction with provincials).

Karen Gratton moved to accept Proposal #37, 2008 FTM that reads:

To have five judges on Level B Freestyle and Pair Panels at Canadians so that the high and low scores will be dropped.

Karen Gratton moved to accept the provisional hiring of USTA Judges for CBTF Competitions Policy as a permanent policy.

CLARIFICATION: Remove the reference that applies this to only 2009.

Karen Gratton moved that, on an annual basis, in order to determine the two judges for the World Championships and International Cup, the Executive shall appoint Judge #1. The Selection Committee shall select Judge #2.

CLARIFICATION: That, in an International Cup year, the Selection Committee shall select Judge#2 and may also select additional judges who must travel on their own expense.

CLARIFICATION: Judge #1 shall represent Canada at the WBTF Winter and Summer Judges' Committee Meetings.

Karen Gratton moved that the CBTF Executive appoint the members of the World Judges' Selection Committee each year based on the following composition:

• CBTF Technical Chair (Committee Chair)
• A person with technical expertise and knowledge of WBTF events & procedures
• Two judges who have the following credentials:
  • Master Judges who do not intend to apply in that specific year
  • M5 Judges who do not have Masters certification
• Two coaches who have had athletes qualify for and compete at Worlds and/or Intl Cup within the past 5 years
• The CBTF President shall be an ex-officio member with no voting privileges

The CBTF Technical Chair shall be responsible to contact those people the Executive wishes to invite on the Selection Committee.

CLARIFICATION: This will rescind the current Rotation System.

Karen Gratton moved that the World Judge Selection Process be revised as follows:

In early fall of the year prior to the World Championships/Intl Cup, the CBTF Technical Chair shall invite all CBTF certified and current Master Judges to submit an application to be considered as a judge to represent Canada at the Worlds/Intl Cup the following summer. The application will feature questions that the judge shall provide answers for consideration by the Selection Committee.

Karen Gratton moved that the following shall clarify what those judges who have the (old) M5 course certification and those judges who have the WBTF Masters certification are qualified to judge:

• M5 with no Short Program: provincial & national team trial events excluding Short Program
• M5 with Short Program: provincial & national team trial events including Short Program
• Masters: provincial & national team trial events including Short Program and World Championships.

Karen Gratton moved:

• That CBTF certified M2 judges are qualified to judge Solo, 2-Baton and 3-Baton at the CBTF International Cup Qualifier and the WBTF International Cup.
• That CBTF certified M3 judges are qualified to judge Team and Group at the CBTF International Cup Qualifier and WBTF International Cup
• That CBTF certified M5 (old course) judges are qualified to judge Solo, 2-Baton, 3-Baton, Team and Group at the CBTF International Cup Qualifier and WBTF International Cup
• That CBTF certified Master judges are qualified to judge Solo, 2-Baton, 3-Baton, Team and Group at the CBTF International Cup Qualifier and WBTF International Cup

CLARIFICATION: Once the WBTF establishes its rules & guidelines for Solo Dance Twirl and Pair Dance Twirl, those eligibility criteria will be re-evaluated.

Karen Gratton moved that the CBTF Judges' Post-Competition Peer Review Meeting Policy be accepted as presented.

Effective Immediately

Elan Paluck moved to permit collegiate athletes to judge within their module certification without having to discontinue competitive twirling. The following restrictions shall apply to the certified athlete:

• not to judge senior and collegiate divisions
• not to judge athletes they have competed against in the previous three (3) seasons
• to judge only at local closed and open competitions during the time they are still competing
• not to judge at a competition where they are entered as a competitor.

Elan Paluck moved that old M3 (corps) and M4 (teams) judges must attend/audit the new module M3 course over a four year period to retain their judging status.

Effective January 2013

Elan Paluck moved that the M5 certification shall no longer be recognized.

Effective January 1, 2017

Elan Paluck moved that the WBTF Role Models be adopted for use in Canada.

Effective January 1, 2013

Elan Paluck moved that all registered M2 and M3 judges are required to update these courses every four (4) years in any one of the following ways:

• by auditing the course
• by judging at a Provincial or Canadian Winner/Championship
• by sitting in on a Provincial** or Canadian Winner/Championships Focus Meeting.

CLARIFICATION: Provincial's head judge to send an agenda, in advance, to the CBTF Judges' Rep to be accepted as a full focus meeting.

Karen Gratton proposed to accept the Online Practice Judging Process as a pilot project for the 2013-14 season (Exception: no fee shall be charged during the pilot season).

Intent: Wendy Cruickshank shall run the pilot project and report back at the 2014 FTM.

Karen Gratton proposed to accept the Head Judge Selection Criteria & Roles and Responsibilities as presented. Refer to the Head Judge Selection Criteria and Head Judge Duties & Responsibilities documents.

Effective Immediately

Karen Gratton proposed to accept the Process for Selecting Supervising Judges for Practical Assignments as presented. Refer to the Practice Judge Supervisor Policy.

Effective Immediately

Elan moved that 2014 FTM Proposal #6 be accepted:

That, at all open and provincial sanctioned competitions, International Cup Qualifier and International Cup, a judge with M5 (up until 2017) and Master’s Certification must be used to judge the Artistic Twirl and Artistic Pair events.

Effective Immediately