Betty Infilise moved that:

1. The cost of the Rules and Regulations Technical Manual be $10.00 (blue draft)
2. The cost of the group Rules and Regulations Manual be $15.00
3. The cost of the Group Judges Manual be $15.00
4. The ost of the CBTF General Policy Manual (1990) be $10.00

Karen Gratton moved that the following statements be included in the Introduction of the CBTF Competition Directors' Manual and in the CBTF Technical Manual:

The Canadian Baton Twirling Federation (CBTF) encourages Competition Directors, Competition Committee members and hosting organizations to strive for the best possible competitions - well organized, well managed, of benefit to athletes of all levels and a credit to our entire organization. Current CBTF Rules and Regulations are to be in effect and strictly enforced at all CBTF-sanctioned competitions.

Upon signing and submitting an Official CBTF Sanction Request Form, a Competition Director, the Competition Committee and the hosting organization are bound to abide by the Laws, Rules and Regulations of the Canadian Baton Twirling Federation. Request for consideration of any flexibility within these Laws, Rules and Regulations must be submitted well in advance of the competition date. Written permission of the CBTF President and CBTF Technical Chairperson outlining any changes or special considerations must be obtained prior to the competition and must be available for viewing at the competition in question.

Brenda Hall proposed that the Competition Manual (pages 5-6_ be revised to read:

The minimum number of judges per division that are required for Individual and Duet Winner/Championship Events are as follows:
City or Region within a Province - 1 judge
Provincials - 2 judges for all rounds
Nationals - 2 judges for Preliminary & Semi-Finals
Nationals - 3 judges for Finals

Karen Gratton moved that:

1. The CBTF Judges (Technical Association) Directory shall be distributed to the following: CBTF President, CBTF Technical Chair, CBTF Sanction Officer, Provincial Judges Reps, Provincial Technical Chairs, Registered Judges, Registered Badge Adjudicators, Provincial Sanction Officers, CBTF Manual Co-Ordinator and all Provincial Chairs.
2. The CBTF Judges Update shall be distributed to the following: CBTF Executive Members and all registered Judges Association Judges and Badge Adjudicators.

Effective Immediately

Elva Taylor moved that we send a Judges Directory to the Provincial Sanction Officers as well as the Manual Co-Ordinator for CBTF.

Effective Immediately

Karen Gratton moved that sections of the CBTF Code of Conduct/Code of Ethics pertaining to coaches and judges be inserted into current Coaches and Judges Manuals.

DIRECTIVE: Karen Gratton to prepare this and send to CBTF Manuals Co-Ordinator for insertion and a copy sent to each Coaches and Judges Course Conductor as soon as possible.

Effective Immediately

Michelle Potter moved that the Process to approve CBTF Technical Manuals, Role Model Video Tapes and Technical Courses be as follows:

Re: New Manuals/Tapes/Courses
That a commission consisting of knowledgeable members be appointed by the Technical Committee/Board of Directors to develop new Manuals/Tapes/Courses.

1. This Commission will submit copies of the new Manual/ Course/Tape to the Technical Committee for its review and approval prior to a Technical Meeting.
2. If there are any Technical Committee concerns, they will be addressed at meetings and referred back to the head of the Commission until such time as the Technical Committee chooses to accept it "as presented" or "with revisions". A Technical Proposal to accept the Manual/Course/Tape will then be sent to the Board for ratification.
   
   CLARIFICATION: It is assumed that the Commission will present a Manual/Course/Tape that has been thoroughly researched and prepared. The Technical Committee is reviewing in order to indicate support for the work done by the Commission.
   
3. The Commission and Technical Committee shall be aware of appropriate and reasonable time frames for completion of the project, corresponding materials and information and Effective Dates. All supporting programs shall be in place prior to final Technical Committee approval and Board ratification.
4. The entire draft of the new Manual/Course/Tape shall be Reviewed, no less than thirty (30) days prior to being presented to the board for ratification, by the following persons for their final approval:
   - Each Commission member
   - CBTF Technical Committee
   - CBTF Executive members
5. In the case of a New course or manual, sections pertaining to CBTF Policy, administration and financial aspects shall also be reviewed and approved by the following persons, no less than thirty (30) days prior to being presented to the Board for ratification:
   - CBTF Board members
6. The Manual/Course/Tape shall be considered UNOFFICIAL until such time as it receives ratification from the Board.

Re: Updates to Manuals/Tapes/Courses

1. These will not require Board ratification if the change(s) in the Manual/Course/Tape is a ratified Board motion. Updates can be completed without approval/ratification of the entire Manual/Course/ Tape again.
2. All written Board motions must indicate which Manual/Course/Tape the update/change is to be inserted into and the Effective Date.

Dana Peteleski proposed that one manual is developed to include all course levels of coaching, one manual to be developed to include all course modules of judging, and the Technical & Group Manuals to be combined into one manual.

CLARIFICATION: Concern was voiced re: the cost of these longer manuals for new coaches and judges. It was pointed out that the current manuals have repetitive information and this process of combining all courses into one manual should be more efficient and more cost effective.

Karen Gratton moved to accept the June 1999 revision to the CBTF Group Manual with the exception of the Group Event Focuses.

DIRECTIVE: The Technical Committee will further discuss the Event Focuses at the 99 FTM and the focuses will be included in all future manuals that are sold. (Meanwhile a record will be kept by the Manuals Co-Ordinator of those people who buy it without the focuses and will mail them the Focuses at a later date).

Jennifer Meron proposed that the revised Dance Twirl Team Event Focus be accepted with the following amendments:

Primary Focus
#1 Add "Baton Twirling/Handling" to end of 1st sentence
Add "with proper technique" to end of 2nd sentence

#2 Typo - should read "correlation"

Karen Gratton moved that the Range Descriptions for Dance Twirl Teams, Level C Twirl Teams, Twirl Corps Twirl, M & M and G.E. captions be reduced from 7 (Written) Descriptions to 5.

DIRECTIVE: Clarifications specific to Theme & Parade Corps will be added to the Corps Caption Descriptions.

DIRECTIVE: Descriptions will be put into an easy-to-read chart form and Descriptions will be grouped into like sections within the chart.

DIRECTIVE: To be included in the Group Manual

Dana Peteleski proposed that the new Level One Coaches Manual and Course be accepted.

Effective: Sept 1, 2000

Wendy Cruickshank proposed that we develop a Coaches' Creed that will be read at all CBTF Competitions and be included in all CBTF Coaches' Manuals.

INTENT: The Provincial Coaches' Rep (or designate) shall read it at local and Provincial competitions; the National Coaches' Rep (or designate) shall read it at National competitions.

DIRECTIVE: The Creed shall be translated into French.

Effective: Sept 1, 2000

Karen Gratton moved to accept the amendments to Section 5.5.1, Items 3, 4 & 5 of the CBTF Group Manual "Determining the Level of a Group for the Current Competition Year" which read as follows:

#3 For an athlete to be a Level C athlete in a group event, he/she must never have won four unprotected firsts in that group event.

#4 For an athlete to be a Level B athlete in a group event, he/she must never have won four unprotected firsts in that group event at Level B.

#5 A group athlete may compete with a higher level group and yet still retain his/her present individual CBTF Group Event Status Level until he/she wins four unprotected first place awards in that particular group event.

Effective Immediately

Karen Gratton moved to eliminate Section 5.5.1, Item #5, Page 5 of the CBTF Group Manual which reads:

Once an athlete competes in a higher level in an event, he/she remains at that level in that event (exception: "reverting-back" rules).

Effective Immediately

Betty Davis moved that, effective immediately, all changes, additions, and deletions to any and all CBTF programs be suspended until the year 2004. At the 2004 Summer Board Meeting, a planning session will take place and future changes and new program plans will be approved. During this 2 year period, the following should be completed:

1. Update new Group Manual
2. Update Policy Manual
3. Prepare new Technical Manual
4. Update Competition Manual
5. Complete M1B and M1C
6. Complete L2 Coaches Manuals

Karen Gratton moved that Proposal #4, Nov 2004 Technical Committee Conference Call Meeting be accepted as follows:

To accept the L2/M1 Manual with amendments arising from Minor Concerns and Proposal #1 made at the Nov 5, 2004 Technical Committee Conference Call meeting and at the Nov 19-21, 2004 CBTF Board of Directors Meeting.

Sylvia Kernohan moved that the cost of manuals, except the SDP Manual, be increased to cover postage and handling

Effective Immediately

Karen Gratton moved that Proposal #4, 2005 STM be accepted as follows:

To accept the revision to the Athletes' Manual in principle.

Karen Gratton moved that Proposal #5, 2005 STM be accepted with the noted amendment:

That CBTF provide a copy of the new Athletes Manual (Rev #1 - 2005) to the National Athletes Rep and to each Provincial Athletes Rep upon completion and Board approval.

Betty Davis moved that all new course materials and tools required to conduct any CBTF courses be provided to the new and existing Course Conductors.

Effective Immediately

Karen Gratton moved to accept the following fees for the year 2007-08:

… Manuals Fees - remain the same …

Karen Gratton moved that Proposal #5 of the 2007 Summer Technical Meeting be accepted as follows:

That the cost of manuals for all CBTF Courses be included in the cost of the course. Once a participant has registered for a course the course coordinator will send a list to the CBTF Manuals Coordinator. He/she will then email the manual in PDF format or send manuals via mail. The Manuals Coordinator will then invoice the province for payment.

Effective Immediately

Karen Gratton moved that these people be appointed to the following positions for a one year period:

Music Coordinator - Brenda Arsenault-LeBlanc
Manuals Coordinator - Kim Johnson
Media Library Coordinator - Rachel Bower

Sandra Watt moved that CBTF discontinue pursuing the creation of an athletes manual and create an athletes' page on the CBTF website.

INTENT: The Athletes' Rep to reference the draft of the current manual for information, articles already available in there.

Karen Gratton moved to accept Proposal #10, 2008 FTM that reads:

That the material and role model DVD presented for the Pom Pom Team Booklet be approved.

CLARIFICATION: Update the booklet to include amended Proposal #10 (Motion #31, 2008 FBM).

Karen Gratton moved that the following revisions to CBTF Group Procedures and Rules be accepted:

Re: Theme Production

1. That prop receptacles need not be specific sizes; rather they must be portable, easy to move, lightweight and must be either on rollers, wheels or castors or have a protective fabric (eg: carpet) on the bottom so that they do not damage the facility's flooring.
2. The penalty for incorrect or unsafe receptacles or receptacles that damage the flooring be reduced from 20.0 points to 5.0 points and the addition of the statement "group may be responsible to repair any damages incurred to flooring or facility" be added to the Theme Production Penalty sheet and Penalty Clarifications.
3. The penalty for "auxiliary members entering the floor for clean up before the last member is off the competition floor" be reduced from 20.0 points to 5.0 points.

Re: Other Groups

1. Revise the statement that only Primary level groups can be assisted onto the competition floor to read: "that only Pre-Groups and Primary Pom Pom teams may be assisted onto the competition floor".
2. Revise group timing to read: "to begin with the start and finish of the music or recorded sound including opening cue or starting beep."

CLARIFICATION: This would bring CBTF in line with WBTF Team & Group rules that include the opening cue or starting beep.

CLARIFICATION: Once approved, these changes to be added into the latest revision of the Group Manual.

Karen Gratton moved to accept the revised CBTF Group Manual (as of July 3, 2009) in principle.

CLARIFICATION: This allows for minor adjustments and a final review of the contents to be made prior to Sept 1, 2009.

Karen Gratton moved that the CBTF Coaches Creed be changed from "…shall adhere to the pursuits of CBTF" to "… shall adhere to the rules and regulations of CBTF".

CLARIFICATION: Lissa Lachapelle and Brenda Arsenault-LeBlanc will update the French version to match.

CLARIFICATION: This correction to be made in all coaches' manuals, CBTF manuals and in the CBTF coaches' section of the CBTF website.

Effective Immediately

Karen Gratton moved to have the following administrative manuals at no charge to members on the CBTF website:

Constitution and Bylaws
Policy Manual (work in progress)
Motion Handbook (work in progress)
Group Rule Book
Technical Rule Book (work in progress)
Pre-Events Booklet

All of the above would also be available through the CBTF Manuals Coordinator in hard copy at the CBTF approved price (which would include shipping & handling charges).

Effective Date: July 10, 2010

Karen Gratton moved to accept the following with regards to the SDP manuals:

1. Increase the cost of the CBTF SDP Manual from $15 to $20. This manual will be available through the CBTF Manuals Coordinator as hard copy only.
2. The SDP Course Conductor's Handbook is sent out to new Course Conductors by the CBTF Manuals Coordinator at no charge.
3. The SDP Adjudicators Handbook fee shall remain at $5.00. Adjudicators must also order the SDP DVD through the Media Coordinator for $25.00.

Effective Date: July 10, 2010

Karen Gratton moved that all coaching and judging course manuals be only available through the Manuals Coordinator. The manuals can either be emailed or by having a CD or hard copy mailed. The cost of an emailed or a CD copy will be half the price of a hard copy manual.

CLARIFICATION: as some of these manuals are very large, the purchaser's computer must be able to handle the size before it will be sent via email.

CLARIFICATION: any DVD's required for the particular course (eg: CBTF role model DVD is required for the M2/M3 courses) must be purchased through the CBTF Media Coordinator.

CLARIFICATION: payments for all hard copies, CD's and DVD's must be made prior to these being sent. Cash, cheques or Paypal (through the CBTF Store) are acceptable forms of payment.

CLARIFICATION: Handling fees will be determined by the Manuals Coordinator and adjusted accordingly from time based on current Canada Post rates.

Effective Date: July 10, 2010

Karen Gratton moved that Course Conductors shall receive free CD copies of the course manuals and course conductor handbooks as well as copies of any DVDs they require for the courses they teach.

Effective Date: July 10, 2010

Karen Gratton moved that the cost of the hard copy of the L2/M1 course manual be increased to $50 plus shipping. The pre-events booklet and pre-events DVD will be included in this price. The electronic version would be $25 including shipping.

CLARIFICATION: the Manuals Coordinator shall be provided with a small number of the pre-event DVDs by the Media Coordinator so that they are included when a purchaser orders the L2/M1 manual.

Effective Date: July 10, 2010

Karen Gratton moved that the cost of the hard copy of the M2/M3 Judges Course manual be $50.00 plus shipping. The cost of the electronic version would be $25 including shipping.

CLARIFICATION: The CBTF Role Model DVD ($25.00) is to be ordered separately from the Media Coordinator.

Effective Date: July 10, 2010

Karen Gratton moved that the cost of the hard copy of the Group Rules and Regulations Manual (revision 2, v.6, January 2010) shall be $30 plus shipping.

Effective Date: July 10, 2010

Elan Paluck moved move that the prerequisites to becoming a Skills Development Program, SDP Adjudicator, shall be as follows:

• to adjudicate S1, applicant must be a Level 1 coach
• to adjudicate S2, applicant must be a Level 2 coach
• to adjudicate S3 and S4, applicant must be a Module 2 (or higher) judge, or have earned/taught the S3 or S4 SDP material or through application to the National SDP rep which shall include a resume
• all applications will be considered and approved by the Technical Committee
• must be a CBTF member in good standing
• must be a minimum of 18 years of age
• must purchase an SDP manual, the SDP DVD and the SDP Adjudicators' Handbook.