Karen Gratton moved that all CBTF meetings (exception: those held in conjunction with Canadian Championships), where CBTF is responsible for funding, be held in the province where the majority of participants reside.

RECOMMENDATION: Airfare for the provincial reps required to attend meetings referenced in Motion #30 above, should be averaged to make sure all provinces pay an equal amount.

Karen Gratton moved that the new CBTF Meeting Expense Policy be accepted as amended and this Policy to be inserted into the CBTF Policy Manual. It reads:

CBTF MEETING EXPENSE POLICY

Meeting Room
- Maximum of $100.00 per day, only if hotel will not provide a free meeting room with room bookings and no other hotel can be booked.

Travel
- Airfare, mileage to and from airport ($.40/km) and parking are paid expenses. Taxi Service to & from meeting site, limousine/bus service to and from airport.
- All meetings will be held in the city that will minimize travel and accommodation costs (exception: those held during Canadian Championships).
- Transportation costs to CBTF sanctioned meetings will only be paid for those members who attend for the full duration of the meeting. Should extenuating circumstances arise, the member must submit , in writing, a request to the CBTF President who, in consultation with the CBTF Executive, shall consider the request.

Meals
- Meals paid with receipts to a maximum of $35.00 per day plus tax.
- During meetings: maximum of $2.00 per person per day with regards to coffee, tea, light snacks, etc. expenses.

Accommodation
- Cost will vary with city and time of year.
- All members to stay at same hotel to maximize discounts.
- Must be at least 100 km away from home to have accommodation paid by CBTF. Extenuating circumstances will be considered (weather conditions, lateness of meeting)

Ron Kopas moved that all Committees (ie: Group Commission, Judges Commitee) send "RECOMMENDATIONS" to the Technical Committee. The Technical Committee send 'PROPOSALS' to the Board of Directors for ratification. Only CBTF Executive and Board of Directors will make "MOTIONS" that place new rules and policies into place.

INTENT: This terminology to be followed in order to avoid the confusion in using the word "motion".

Betty Davis moved that CBTF members or any other interested parties who wish to attend a CBTF Executive, Board of Directors or Committee meeting must:

1. Be invited by a member of the said meeting.
2. Provide a written request outlining their reason for wishing to attend. After such a request has been received the request will be considered by the Chairperson and any other involved parties. If the request is to be granted, the person will attend for the specific purpose only.

Effective immediately

Betty Davis moved that Motion #30 from the 1992 Fall Board Meeting be rescinded and replaced with the following:

1. All CBTF meetings must be held in the province where the majority of the CBTF funded members reside (exception: meetings held in conjunction with Canadians).
2. That all Provincial Representatives must arrange their flights through the official CBTF Travel Agent. The cost will be averaged and each Province will pay their fare share. (Exception: In situations where the use of the CBTF Travel Agent would present personal hardship - ie: group travel).

Effective Immediately

Laura Jean moved that a Forum for members be held in conjunction with the 1999 Canadian Championships in Vancouver where members can meet with the Board Members in attendance at these championships for the purpose of discussion, receiving information and discussing concerns. The AGM will be held in conjunction with the Summer Board of Directors Meeting, location to be determined taking into consideration cost effectiveness.

Effective Immediately

Joan McNaughton moved that when a motion is passed, the motion it replaces be automatically rescinded and noted in the Motion Handbook and not individually done at the Board Meeting.

INTENT: To save time.

Joan McNaughton moved that we reduce the Technical, Executive and Board of Directors meetings to one (1) each per year. These meetings would need to be three (3) days in length.

Effective January 2002

Betty Davis moved that the 2005 CBTF Technical Meeting be held July 9 & 10, 2005 following the Canadian Championships. The 2005 CBTF Board of Directors Meeting be held in Sept/Oct, 2005.

Effective Immediately

Karen Gratton moved to accept the agenda for the 2006 Summer Board of Directors Meeting with the following additions:

To "OTHER"
a. World Judges' Application
b. Wording of the Creeds
c. Medical Bye Policy

Karen Gratton moved to accept the revisions, clarifications and amendments regarding the payment of expenses for the following:

1. Executive Meetings
2. Board of Directors and Annual General Meetings
3. Technical Committee Meetings
4. Judges
5. Volunteer Committees

This will be referred to as the CBTF Expense Policy.

DIRECTIVE: To be included in the CBTF Policy Manual.

Sandra Watt moved that the Board of Directors approve the use of telephone and electronic (email) voting on issues presented to the Board requiring a Board decision where the Board cannot be brought together due to time and/or costs.

CLARIFICATION: Safeguards to prevent improper use of the telephone and/or electronic voting will be placed in the CBTF bylaws.

CLARIFICATION: This will be presented as a Bylaw Amendment at the 2007 Annual General Meeting.

Loranne Meek moved to accept the Province of Quebec as a member of CBTF with the following provisions, rules and guidelines:

… 4. The Quebec President and Technical Chairperson may attend all CBTF meetings with speaking/non-voting privileges…

(See New Member Provinces for full motion)

Karen Gratton moved that the kilometer rate be increased from 25 cents to 40 cents.

Effective September 1, 2008

Karen Gratton moved that the CBTF Judges' Post-Competition Peer Review Meeting Policy be accepted as presented.

Effective Immediately

Karen Gratton moved that, on an annual basis, in order to determine the two judges for the World Cup and International Cup, the Executive shall appoint Judge #1. The Selection Committee shall select Judge #2.

CLARIFICATION: That, in an International Cup year, the Selection Committee shall select Judge#2 and may also select additional judges who must travel on their own expense.

CLARIFICATION: Judge #1 shall represent Canada at the WBTF Winter and Summer Judges' Committee Meetings.

Michelle Bretherick moved that CBTF include a yearly budget for 1 member to attend the WBTF Winter Meetings with discussion taking place at the FBM to determine the need for CBTF to send an additional member to the meeting. At that time, the Board will review the agenda topics of the WBTF Winter Meetings, the cost of attending and the fiscal position of the organization to decide if an additional representative should be sent.

Effective Date: July 10, 2010

Joanne Moser moved to accept the change to Article F, by adding Section 11.1 A) of the By-Laws to read as follows:

11.1 A) In the event the Provincial Chairperson/President cannot represent his or her Provincial Association at a meeting of the Board of Directors at the Annual General Meeting of the Federation, or at any other meeting as required, then a Board Member of that Provincial Association, appointed by Provincial Board motion, a certified copy of which shall be provided to CBTF in advance of any such meeting, shall be entitled to represent that Provincial Association at that meeting. Such representative shall, notwithstanding Article G 1.2, have the right to vote at such meeting.

(NOTE: This constitutional bylaw change was approved by Industry Canada)

Jeff moved to accept the Province of Nova Scotia as a Full Member Province of the Canadian Baton Twirling Federation as of September 7, 2014 with the following provisions and rights:

1. That Nova Scotia’s Non-Profit Society Status Certificate has been received and a copy to be forwarded to the CBTF President.
2. The Nova Scotia Chairperson and Technical Chairperson may attend all CBTF meetings with full speaking and voting privileges.
3. Nova Scotia’s registered athletes may participate in all CBTF sanctioned competitions and events.
4. Nova Scotia’s registered athletes may represent their province at CBTF national competitions.
5. Nova Scotia shall have its own provincial membership form and fees commencing in the 2015-16 season and members shall continue to have insurance coverage through CBTF Direct Membership.

Michelle moved that the CBTF Fees for the 2014-2015 year shall be:

• Affiliation Fee: $6.50
• Sanction Fees: same as 2013-14
• Grievance Fee: same as 2013-14 ($275)
• Membership Fees and Membership Late Fees: same as 2013-14
• Mileage Rate: same as 2013-14 ($.40/km)
• Meal Allowances: same as 2013-14 ($10 breakfast; $10 lunch; $20 dinner)
• Course and Technical Manuals: same as 2013-14
• Adjudicator/Judging Fees/Rates: same as 2013-14
• Course Conductor Fees: same as 2013-14
• Data Entry Coordinator: $15/hour, to a maximum of $4,000 or an amount equivalent to baton-related travel costs
• WBTF Role Model DVD Box Set: $50 (individual DVD price remains at $25)
• SDP Program – same as 2013-14 as follows:
  • SDP DVD’s & Manuals (White to Maroon $20; White to Diamond $40)
  • Badges and Pins ($8 each)
  • White Ribbon & Report Card ($5 set)