Pat Stevenson moved that athletes be classified into three (3) categories beginning 1987-88:

• Level 1 - competitive athletes, coaches, judges
• Level 2 - corps/team members only, recreational athletes
• Level 3 - Recreational athletes not involved in any CBTF program except the Badge Program

Pat Stevenson moved that the national registration fees commencing in the 1987-88 provincial year be:

• Level 1 - $10.00
• Level 2 - $ 5.00
• Level 3 - No fee, must be registered in province only

Ann Hollinger moved that all provincial membership forms contain (as a minimum) the following information:

• Last Name
• First Name
• Mailing Address
  - City
  - Postal Code
• Telephone
  - Parents/Guardians Names
• Date of Birth (DD/MM/YY)
• Coach's Name
• Coach's Provincial Membership #
• Club/Corps Name
• Region
• Category in Basic/Military/Solo/Medley/2-Baton/SDT
• No. of Firsts in each of the above
• Copy of Birth Certificate

Must contain:

• the following declaration "I agree to abide by the rules and regulations of CBTF, etc."
• Parent/Guardian Signature
• Provincial Registration #
• Canadian Registration #
• Card #
• Registration Date
• Registrar's Name

Elva Taylor moved that membership fees be kept the same for 1990-91 season as in 1989-90:

• Type 01 - $10.00
• Type 02 - $5.00
• Type 03 - $2.00

Elva Taylor moved that the CBTF membership fees remain the same as in 1990-91:

• Type 01 - $10.00
• Type 02 - $5.00
• Type 03 - $2.00

These fees will be due and payable to the CBTF Membership Chairperson by Dec 31/91.

Late renewal fees remain in effect for Types 01 and 02:

• Dec 31/91 - Mar 31/92: Type 01 - $20; Type 02 - $10
• After March 31/92, triple fee: Type 01 - $30; Type 02 - $15

Debbie Nikolai moved that we approve the membership fee structure as presented in the membership report.

(Note: No report was attached to the minutes)

Noreen Olivieri moved that CBTF membership fees be revised as follows:

• Type 01 - up $5 to - $20
• Type 02 - up $3 to - $10
• Type 03 - no change - $ 3
• Type 04 - up $10 to - $25
• Type 05 - up $5 to - $20
• Type 06 - no change - $15
• Type 07 - up $5 to - $20
• Type 08 - up $5 to - $20
• Type 09 - no change - $ 3

The same proportionate late fee penalties would apply.

Effective September 1, 1995.

Theresa Eyssens moved that late charges for membership fees will not be assessed for members who have not held a CBTF membership the entire previous membership year.

INTENT: Is to encourage and welcome back members who have decided to return to being involved in CBTF.

Cyndy Park moved that we accept the Limitation of Liability Clause Terms and Conditions Items One (1) and Two (2) as distributed which reads:

ATTACHMENT #1

TERMS AND CONDITIONS:

• I agree that my membership is subject to the athletes' agreement and to the Rules, Regulations and Bylaws of the Canadian Baton Twirling Federation and the ____ (name of provincial association they are registering with) ____.
• The member agrees that, whether or not such damages or losses are caused by negligence, in no event shall the Canadian Baton Twirling Federation, the __ (name of provincial association) ___ or their directors, officers or employees have any liability to the member for damages or losses of any kind whatsoever or for any indirect, special or consequential damages even if advised of the possibility of such damages.

Karen Gratton moved that the procedure for CBTF Judges and Badge Adjudicators to register annually with the CBTF Judges Association be as follows:

1. Indicate on their provincial membership forms that they wish to belong to the Judges Assoc. and include their Assoc. annual fee, along with their Type 05 (Judges) or Type 06 (Adjudicator) CBTF registration fee.
2. Provincial Membership Chair then submits a Master List of the Judge and Badge Adjudicators who have paid their Judges Assoc. fee to the CBTF Judges Rep with a copy to the CBTF Treasurer. Fees are sent directly to the CBTF Treasurer along with other CBTF membership fees.
3. CBTF Judges Rep. then issues Information Update forms, as necessary, for national Judges Assoc. records to the judges/ adjudicators who have registered.

That the Type 04 CBTF Membership Fee for coaches be reduced to $20 (from $25).

Effective Sept 1/97

Laura Jean moved that Elva Taylor, on behalf of the Membership Chair, continue to approach sponsors for membership for the year 1998-1999.

Effective immediately

Nancy Beachin moved that we accept the new Membership Data Change Form on a trial basis for the 1998-99 season. Copies of this form shall be distributed as follows: Original sent to the CBTF Membership Chair; copy to the Provincial organization; copy to CBTF data records. Photocopying will be the responsibility of the Provincial organization.

INTENT: Use up the old forms first.

Effective January 1, 1998

Betty Davis moved that the 1998 Membership Year be extended until December 31, 1998.

INTENT: For this year only as membership year will be changed (per Motion #11, 1998 SBM).

Betty Davis moved that CBTF membership fees for the following members be revised as follows:

• JUDGES ($20-Annual Fee + $14 Tech Assoc Fee) = $35
• COACHES ($20-Annual Fee + $15 Tech Assoc Fee) = $35
• ADJUDICATORS ($15-Annual Fee + $15 Tech Assoc Fee) = $30

Cyndy Park moved that we increase the membership fees by 10% for the year 1999/2000. Effective October 31, 1999

INTENT: (As suggested in the outline presented by Betty Davis, CBTF Treasurer).

Karen Gratton moved that the CBTF fees for the 1999-2000 year be as follows:

• Grievance Fees be increased to $275.00
• Membership fees revised to the following:
  • Type 01 - $22.00
  • Type 02 - $11.00
  • Type 03 - $ 3.30
  • Type 04 - $37.00
  • Type 05 - $37.00
  • Type 06 - $31.50
  • Type 07 - $22.00
  • Type 08 - $22.00
  • Type 09 - $ 3.30
  • Late fee procedures remain the same
• Sanction, Accounting, Computer Service and Manual & Tape Fees will remain the same
• Affiliation Fees - as per current CBTF pro rate schedule

Carolyn Foster moved that the CBTF Fees for the 2000-2001 year be as follows:

• Grievance Fees - $275.00
• Membership Fees
  • Type 01 - $22.00
  • Type 02 - $11.00
  • Type 03 - $ 3.30
  • Type 04 - $37.00
  • Type 05 - $37.00
  • Type 06 - $31.50
  • Type 07 - $22.00
  • Type 08 - $22.00
  • Type 09 - $ 3.30
  • Late Fee procedures remain the same.
• Sanction, Accounting, Computer Service and Manuals & Tapes fees will remain the same.
• Affiliation Fees as per current CBTF pro rate schedule.

Mike Henry moved that the CBTF Membership Process be revised to the following:

1. Procedures and Logistics

• Copy #4 is completed and retained by the Member.
• Copy #2, 3 & original are given to the Club which verifies the information and the fee (cheque).
• Copy #2, 3 & original are given to the Provincial Membership Chair who double-checks forms and fees. Province retains copy #3 and the provincial fee.
• Copy #2 & original and CBTF Fees are sent to the National Membership Chair who retains the original and the CBTF Fee
• Copy #2 is sent to the CBTF data entry person who enters the information and produces provincial membership lists
• The National Membership Chair issues cards to Provincial Membership Chairs to distribute to members

2. Numbering System

• Provinces will be indicated by their provincial abbreviations (BC, AB, SK, MB, ON, NB) instead of numbers.
• Membership types will be indicated by letters (A,B,C,D,E) instead of numbers.

3. Cards

• Membership cards will be designed on computer with the membership Chairperson's signature scanned onto each card. The cards will be the same as the current ones and will include all pertinent information, advertisers and the Athletes Creed. Cards will be sent to the Provincial Membership Chairs.

Effective Sept 1, 2001

Elva Taylor moved that the CBTF Data Entry Person supply each province with one copy of its own Provincial Membership List by January 31st of each year at the expense of CBTF. The provinces must pay for any additional forms. This list shall be mailed to the Provincial Membership Chairperson.

Effective Immediately

Betty Davis moved that Membership Forms and Fees from individual provinces must be received by the CBTF Membership Chairperson by December 1st of each year. Forms and Fees received after December 1st and before March 31st will be charged double the CBTF Fee. Forms and Fees received after March 31st will be charged triple the CBTF Fee.

CLARIFICATION: New members may join at any time with no Late Fee assessment.

INTENT: Memberships are valid until December 31st of each year however the 30-day "overlap" is required for processing of the forms and payments. Late fees apply to anyone who held a membership in the previous year. Exceptions are Recreational and Volunteer memberships. It is the responsibility of the Provincial Membership Chairperson to ensure that these forms and fees are received on time.

Betty Davis moved that each province be required to use the Standard (generic) CBTF Membership Form, Membership Data Change Form, Batch A and Batch B Forms.

Effective Immediately

INTENT: Provinces may add items as required within their province, however, all the standard information must be provided and should be kept in the same location on the forms. Batch B Form can be a computer print-out as long as all the required information is provided and in the same order as on the form.

Rita Eggett moved that Pre-Event athletes be included in Type B Membership - Pre-Individual and Pre-Group.

Effective July 1, 2001

Betty Davis moved that the following changes are required to the CBTF Membership Form and CBTF Membership Data Change Form:

1. Change Type "B" to read "all Pre-Events/Recreational".
2. Change Birth Certificate requirements to read "Proof of Age must accompany all Type A applications."

The following changes are required to the Membership Data Change Form:

1. Add "Proof of Age must accompany all upgrades to Competitive Type A membership".

All forms will become 3-part forms.

• White copy goes to Data Entry
• Canary copy goes to Provincial Membership Person
• Pink copy goes to Club Director or Member

Procedure

Club Director or member will complete all copies of the Membership Form or Membership Data Change Form. These forms must be complete and legible.

• The copy of the White and Canary form will be forwarded to the Provincial Membership Chair. These forms should be complete and legible. The Prov Membership Chair will forward the white copy and Batch Form A & B and the cheque to the National Membership Chair. The National Chair will forward the cheque and Batch Form A to the CBTF Treasurer and the white copy of the membership form to the Data Entry Person.
• The CBTF Data Entry Person will enter the data and prepare a membership list. A copy of the complete membership list for each province will be forwarded to the Prov Membership Chair and the National Membership Chair at the end of each month (exception: lists will only be sent out if there are additions, changes or revisions). If there are errors, the complete form will be returned to the National Membership Chair.
• NOTE: Old lists should be destroyed as new ones are received.

Effective July 2, 2001

Karen Gratton moved that CBTF allow participation in the White Ribbon Program without the requirement of buying a CBTF membership providing that the coach is a CBTF registered coach and the lessons/events are sanctioned.

INTENT: Should an athlete want to continue on in Baton Twirling (eg: Yellow Badge, etc.) he/she will be required to become a CBTF member.

Effective Immediately

Betty Davis moved that the CBTF Membership Data Change Form be revised to allow those members renewing in a more efficient manner.

INTENT: The current "Change of Data Form" be changed to include a method of renewal if none of the required information has changed.

Laura Jean moved that we increase the membership fees by 10%.

Effective August 2003

Linda Miller moved that, pending legalities and insurance concerns, CBTF prepare a membership form to encourage Nova Scotia to participate in NB and CBTF sanctioned events, excluding Championship events, for one year only (Oct 1, 2004 to Dec 31, 2005). The fee will be determined based on CBTF cost.

Effective July 12/04

Carol Robinson moved that the Membership Chairperson and the Data Entry Person design a renewal form and update the current membership form.

INTENT: To be done by August 15, 2004 (possibly a three part form)

Tara Fowler moved that the validation sticker for the CBTF membership cards be eliminated.

Effective September 1, 2006

Tara Fowler moved to change the CBTF Membership Due Date to November 15.

Effective September 1, 2006

Karen Gratton moved that the following fees for the 2006-2007 year will remain the same: Grievance ($275), Membership, Membership Late Fees, Sanction Fees, Manuals, Music CD's, Videos, DVD's and Data Entry Coordinator salary ($25/hr to a maximum of $4000 per year).

CLARIFICATION: Accounting, computer service and website maintenance will remain the same but shall be researched by the Technology Commission prior to the next CBTF Board Meeting.

Karen Gratton moved to accept the following fees for the year 2007-08:

• Membership Fees - remain the same
• Membership Late Fees - remain the same

Karen Gratton moved to accept the amendment to Proposal 9, 2008 FTM that now reads:

That, while the Pom Pom Team event is in its pilot phase, a Pom Pom coach must hold any type of membership in CBTF through his/her provincial organization. Should a Pom Pom coach wish to enter his/her team into a CBTF sanctioned competition, she/he must be endorsed by a certified CBTF L2 coach.

CLARIFICATION: Although the concept was agreed upon the wording from the technical committee was changed for better clarity and understanding.

Sandra Watt moved that CBTF approve the following:

a. Direct Members may compete at a Provincial Championship for a qualifying score in order to proceed to Canadians (similar to the model for Trans-Canada Pairs & Teams).

b. That rates for each category of membership be determined by the President and 2nd Vice President and communicated to the BOD for approval.

Karen Gratton moved that the fees remain the same for the 2009-2010 year for the following:

• Membership
• Late membership
• Sanction
• Grievance filing
• Accounting
• Computer Support Service
• DVD production costs

Karen Gratton moved that Federation Quebecoise Baton Sportif (FQBS) be accepted as a Full Member province within the CBTF.

Effective Date: July 10, 2010

Jeff moved to accept the Province of Nova Scotia as a Full Member Province of the Canadian Baton Twirling Federation as of September 7, 2014 with the following provisions and rights:

1. That Nova Scotia’s Non-Profit Society Status Certificate has been received and a copy to be forwarded to the CBTF President.
2. The Nova Scotia Chairperson and Technical Chairperson may attend all CBTF meetings with full speaking and voting privileges.
3. Nova Scotia’s registered athletes may participate in all CBTF sanctioned competitions and events.
4. Nova Scotia’s registered athletes may represent their province at CBTF national competitions.
5. Nova Scotia shall have its own provincial membership form and fees commencing in the 2015-16 season and members shall continue to have insurance coverage through CBTF Direct Membership.